Now Hiring: Executive Assistant

Details

  • Location: All locations, MO
  • Industry: Automotive Repair and Maintenance
  • Category: 49-3021 Automotive Body and Related Repairers
  • Hours: Full-time, 40
  • Salary: $Inquire

Description

The Executive Assistant is responsible for enhancing the President’s effectiveness by providing information management support and representing the President to others.¬† They must also practice our core values in all that they do:¬† Honesty and Integrity, Teamwork and Profit Focus.

Responsibilities

  • Conserve President’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Maintain President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
  • Design and maintain files within SharePoint
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
  • Maintain confidence and protect operations by keeping information confidential
  • Completes projects, delegating when needed, and following up on the results
  • Welcomes guests and customers by greeting them in person or on the phone; answering or directing inquiries
  • Prepare reports by collecting and analyzing information
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
  • ¬†Ensures operation of equipment by completing preventative maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Contributes to team effort by accomplishing related results as needed
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications; establishing personal networks; participating in professional societies

Educational Requirements

Bachelors degree is a plus

Experience Requirements

  • Minimum of 3 years of experience providing support at a high level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office 365

Desired Skills

  • Organizational and planning skills
  • Communication (written and verbal)
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Confidentiality
  • Attention to detail and accuracy
  • Adaptability
  • Time Management

Benefits

Top Notch Benefits Package:

  • Health, Dental and Vision Insurance
  • 401(k) with company match up to 5% of weekly gross – employee up to IRS max.
  • Vacation
  • Holidays
  • Life Insurance
  • Long Term Disability
  • Wellness Program (gym reimbursement up to $250/yr.)